2019-2020 Parent Handbook

Table of Contents

Faculty & Staff Directory

Statement of Faith & Articles of Doctrine

Local Church Directory

School Governance & Administration

Enrollment, Registration, & Placement

Tuition Payment Agreement

School Standards

Dress Code

Schoolwork at TLS

TLS Music Program

Visiting

Childcare Availability

Before-School Procedure

After-School Procedure

Attendance Policy

Discipline Policy

Report Cards & Conferences

Academic Probation

Ellwein Memorial Library

Outside Reading Books

Toys & Electronics

Birthdays & Parties

Health & Wellness

Inclement Weather

Asbestos Notice

Wyoming Department of Family Services


Faculty & Staff Directory

Mr. Trent Demarest
School Headmaster
Upper School Teacher
Phone: (307) 635-2802, Ext. 13
headmaster@trinitycheyenne.org

The Rev. John C. Preus
Pastor, TLCS
Theology Instructor
Phone: (307) 635-2802, Ext. 12
pastor@trinitycheyenne.org

Mrs. Marge Jeffers
Church Secretary
Phone: (307) 635-2802, Ext. 10
Church & School FAX: (307) 635-0799
secretary@trinitycheyenne.org

Mrs. Ann Gondek
Assistant to the Headmaster
Math Instructor
Phone: (307) 635-2802, Ext. 21
mrs.gondek@trinitycheyenne.org

Ms. Lindsey Wells
Preschool & Pre-K Teacher
Phone: (307) 635-2802, Ext. 17
ms.wells@trinitycheyenne.org

Mrs. Gail Anderson
Early Childhood Director (ECD)
Preschool & Pre-K Aide
Phone: (307) 635-2802, Ext. 17
mrs.anderson@trinitycheyenne.org

Ms. Yamira Turner
Kindergarten Teacher
Phone: (307) 635-2802, Ext. 14
ms.turner@trinitycheyenne.org

Mrs. Cheri Pollom
1st/2nd Grade Teacher
Phone: (307) 635-2802, Ext. 16
mrs.pollom@trinitycheyenne.org

Mrs. Elizabeth Wicks
Associate ECD, Classroom Aide
mrs.anderson@trinitycheyenne.org

Mrs. Dawn Hite
3rd/4th Grade Teacher
Phone: (307) 635-2802, Ext. 19
mrs.hite@trinitycheyenne.org

Mr. William Cloninger
5th-8th Homeroom
Upper School Teacher
Phone: (307) 635-2802, Ext. 23
mr.cloninger@trinitycheyenne.org

Mr. Kenneth Eppich
TLCS Bookkeeper
Phone: (307) 635-2802, Ext. 11
bookkeeper@trinitycheyenne.org

Before & After School Daycare
Phone: (307) 635-2802, Ext. 15

Auxiliary Classroom (Art Room)
Phone: (307) 635-2802, Ext. 18

TLCS Kitchen
Phone: (307) 635-2802, Ext. 24

Church Narthex
Phone: (307) 635-2802, Ext. 22

Church Vestry
Phone: (307) 635-2802, Ext. 20

  • Contacting TLS Faculty/Staff

If you need to contact your child’s teacher, the Headmaster, or any TLS staff member, please make initial contact via email or phone (see above for a faculty/staff email directory) and, if necessary, make arrangements for a phone call or meeting. Return phone-calls will be made promptly, generally after school. If you do not have an email address, the Headmaster will assist you in creating one. It is expected that all TLS parents develop a habit of using email for communication with TLS faculty & staff.


Statement of Faith & Articles of Doctrine

  • Summary

As a Lutheran congregation Trinity finds her identity in the proclamation of the catholic Christian faith: Christ died for our sins in accordance with the Scriptures and was raised to life for our justification. We believe that the prophetic and apostolic Scriptures (i.e. the Old and New Testaments) are the very Word of God written, divinely inspired and inerrant, and that they are the norm for Christian doctrine (2 Timothy 3:16-17). Our pastor and congregation have publicly subscribed to the Lutheran Confessions (i.e. the Book of Concord) because they are in complete agreement with the Scriptures and thus express “the faith which was once for all delivered to the saints” (Jude 1:3). In accordance with this one faith, the Word of God is preached in its truth and purity at Trinity and the sacraments are rightly administered.

  • Exposition

We believe, teach, and confess that the canonical books of the Bible, the Old and New Testaments, are the only verbally inspired and only infallible, authoritative, inerrant Word of God, fully sufficient for all of faith and life. (2 Timothy 3:16, 2 Peter 1:21. See FC Rule and Norm.)

We accept without reservation the confessional writings of the Evangelical Lutheran Church, as found in the Book of Concord, as the true and unadulterated statement and exposition of the Word of God. (Matthew 10:32-33, 1 Timothy 1:13, John 3:31-32. See the Preface to BOC.22- 24.) The following articles are a summary of the main points of our doctrine. (References are to the Holy Scriptures and the Book of Concord.)

We believe, teach, and confess that there is only one divine substance (essence), which is named and is God and three distinct and co-eternal Persons of this one divine essence: the Father, the Son, and the Holy Spirit (the Holy Trinity). (Deut. 6:4, 1 Cor. 8:4; Matt. 3:16-17, Matt. 28:19, 2 Cor.13:14, Gal. 4:6. See AC I)

We believe, teach, and confess that since the fall of Adam all who are born according to the course of nature are conceived and born in sin, so that they are unable by nature to have true fear of God and true faith in God; and this inborn sickness and hereditary sin is truly sin and condemns to the eternal wrath of God all those who are not born again through Baptism and the Holy Spirit. (Ps. 51:5, Rom. 5:12-14, Eph. 2:1-3, Rom. 8:7, Gen. 8:21, 1 Cor. 2:14, Matt. 15:19. See AC II)

We believe, teach, and confess that Jesus Christ is true God, begotten of the Father from eternity, and also true man, born of the Virgin Mary; that He lived a sinless life, did His miracles, shed His blood in His vicarious and atoning death, rose from the dead in the same body that was crucified, ascended to the right hand of the Father, and will personally return in power and glory to judge both the living and the dead. (Is. 7:14, Matt. 1:20-25, Luke 1:31-35, John 1:1-18; Heb. 4:15, John 20:30-31, Heb. 2:17, Heb. 9:12, 2 Cor. 5:19-21, Acts 10:40-41, Acts 1:9-11, Matt. 25:31, 32.  See AC III)

We believe, teach, and confess that we receive forgiveness of sin and become righteous before God by grace, for Christ’s sake, through faith in Him, apart from any merit, works, or decision of our own, when we believe that Christ suffered for us and that for His sake our sin is forgiven. (Rom. 3:21-26, Rom. 4:3-5, John 3:16-19, Eph. 2:8-10. See AC IV.)

We believe, teach, and confess that we cannot obtain this saving faith by our own reason or strength; therefore, God has instituted the preaching ministry, that is, He has given the Gospel and sacraments, so that through these the Holy Spirit works faith when and where He pleases in those who hear the Gospel. (Rom. 10:14-17, 1 Peter 1:23, Titus 3:5, John 20:21-23, Matt. 26:27-28. See AC V.)

We believe, teach, and confess that this saving faith is bound to bring forth the good fruits of a Godly life, and that it is necessary to do the good works commanded by God. (Ps. 51:10, Rom. 8:9, 2 Cor. 5:17, Gal. 5:22-23, Eph. 2:10, Eph. 5:18-20. See AC VI.)

We believe, teach, and confess that there is one holy Christian and Apostolic church, which is the assembly of all believers among whom the Gospel is preached in its purity and the holy sacraments are administered according to the Gospel; it is enough for the true unity of the Church that the Gospel be preached in conformity with a pure understanding of it and that the sacraments be administered in accordance with the divine Word. (Eph. 4:4-6, John 8:31-32, 1 Cor. 1:10, Acts 2:42, 1 Cor. 12:12-13, Gal. 3:26-28, 1 Cor. 10:16-17. See AC VII & VIII.)

We believe, teach, and confess that Baptism is necessary, that grace is offered through Baptism, and that infants and children should also be baptized, for in Baptism they are offered to God and become acceptable to Him. (Matt. 28:19-20; Mark 16:16; Acts 2: 38-39; Mark 10:13-15; John 3:5-6; Matt. 18:6; Rom. 6:3-5; 1 Pet. 3:21. See AC IX.)

We believe, teach, and confess that the bread and wine of the Lord’s Supper are really the true body and blood of Christ, which are there distributed and received by all who commune. (Matt. 26:26-28; Mark 14:22-24; Luke 22:19-20; 1Cor 10:16)

We believe, teach, and confess that God created the world from nothing by His Word in six natural days (Gen. 1:1-2:4, Ps. 33:6, Heb. 11:3, 2 Peter 3:5-6; 1 Tim. 6:20- 21); that He created man as male and female and blessed them with marriage and family (Gen. 1:26-31, 2:18-25; Eph. 5:22-6:4); that He will raise the bodies of the saved and the lost in the resurrection, those who are saved unto eternal life and those who are lost to eternal damnation (John 5:28-29).

For more information, you may read the entire Book of Concord on the internet at http://bookofconcord.org; hard copies of the Book of Concord are available for purchase from the TLCS Book Nook.


Local Church Directory

Faithful church attendance is expected of TLS students and their parents. Those having no church home of their own are invited to join us in worship at Trinity Lutheran Church. Parents are also invited to join us at school chapel services (see below).

Trinity Lutheran Church
1111 E. 22nd St.
Cheyenne, WY 82001

  • Sunday Divine Service at 9:00 AM with Sunday School and Bible Study classes at 10:30 AM for ages three through adult.
  • Saturday Divine Service at 5:00 PM
  • School chapel services: Monday-Wednesday at 8:05 AM (Matins); Thursday at 2:45 PM (Vespers)
  • Men’s and Women’s Bible studies throughout the year. Call the office for more information.
  • Catechism instruction offered to students in grades 5-8.
  • Evening services are held Wednesdays during Advent and Lent.
  • Lutheran Inquirers/Adult Instruction classes are offered for those who desire to join Trinity Lutheran Church or learn more about us.

Trinity is in fellowship with the following congregations of the Lutheran Church Missouri Synod in the greater Cheyenne area; we encourage you to visit any of them.

Our Savior Lutheran Church
5101 Dell Range Blvd.
Cheyenne, WY 82009

  • Sunday Divine Service at 8:00 & 10:30 AM
  • Sunday School and Bible Study classes at 9:15 AM

King of Glory Lutheran Church
8806 Yellowstone Rd.
Cheyenne, WY 82009

  • Sunday Divine Service at 9:00 AM
  • Sunday School and Bible Study classes at 10:30 AM

Immanuel Lutheran Church
201 S. Washington Ave.
Burns, WY 82053

  • Sunday Divine Service at 8:00 AM

School Governance & Administration

The primary responsibility for a child’s physical, social, and spiritual development rests with his parents. The Christian Day School, then, is an extension of the Christian home, assisted by the Christian Church.

As such, Trinity Lutheran School (i.e. the Trinity Lutheran Church day school & child care) is a vital part of the mission of the congregation of Trinity Lutheran Church and of the Evangelical-Lutheran Church generally, inasmuch as it is part of the mission of the Church to support Christian parents in their carrying-out of their duties toward their children. The Board of Christian Day School (BoCDS), elected by the Voters’ Assembly of Trinity Lutheran Church, is responsible to the congregation for the operation and maintenance of Trinity Lutheran School. The BoCDS establishes all policies regarding the administration of the school. The Headmaster, in cooperation with the faculty, is responsible for the execution of all policies and guidelines established by the BoCDS and the running of the school generally. School parents who wish to visit a meeting of the BoCDS may request a special arrangement with the Headmaster or board chairman two weeks in advance of a regular meeting.


Enrollment, Registration, & Placement

  • Enrollment

Enrollment at TLS is not limited to Lutherans, but matters of faith will be taught exclusively in accordance with the Scriptures as they are explicated in the Book of Concord.

Due to limited class size, students who are members of Trinity, Our Savior, and King of Glory Lutheran Churches receive priority for enrollment, followed by non-Lutheran enrolled students. Trinity receives applications for new enrollments on a continuous basis.

In accordance with Wyoming state law, Trinity Lutheran School requires that any student desiring to enroll be toilet-trained and meet the age requirements listed below.

  • Pre-School: Students must be three (3) years old by September 15 of the current academic year.
  • Pre-Kindergarten: Students must be four (4) years old by September 15 of the current academic year.
  • Kindergarten: Students must be five (5) years old by September 15th of the current academic year.
  • Registration

Parents of enrolled children must register their children by completing the necessary online forms and initiating tuition payment. Any student without all necessary forms on file by the end of the first week of school will not be allowed to attend school until their forms are current.

  • Placement

Trinity Lutheran School reserves the right to place students in the appropriate instructional level as determined by standardized tests, previous records, and any additional placement tests of ability and achievement, not solely upon the age of the student. All new students are subject to a one-quarter probation period.

Trinity Lutheran School is not staffed to serve children with special needs. All requests for accommodations and special arrangements must be discussed with the Headmaster and classroom teacher.


Tuition Payment Agreement

At registration parents will be asked to sign the Tuition Payment Agreement which stipulates, among other things, that they agree to abide by the terms set forth in this Handbook. All tuition installment amounts and due dates are listed on the Tuition Payment Agreement.

Tuition may be pre-paid at any time. Regular tuition payment is made via automated clearinghouse (ACH) debit. Parents who wish to opt-out of ACH may pay all fees & tuition in full on or before Registration Day or make two half-payments: the first at Registration, the second when school resumes in January after Christmas Break.

A $35.00 fee will be charged for all returned ACH requests. If payment is not received within five days after the listed due date, a $30 late fee will be charged.

The Headmaster must suspend any student from school if tuition and fees are not paid by the last Friday of each month. Suspension will continue until (1) tuition is paid, or (2) satisfactory arrangements are made with the Board of Christian Day School. Should the late tuition be paid or satisfactory arrangements be made, the student will be reinstated without prejudice.

If any tuition remains unpaid at the end of the school year, a student’s enrollment for the following year will be marked as “pending” until the previous year’s tuition has been paid in full. Any unpaid fees are subject to collection through legal means per the Tuition Payment Agreement.

The Headmaster must receive written notice 30-days prior to withdrawal from Trinity Lutheran School. Parents are responsible to pay the tuition installment for that period.

  • Tuition Assistance

If you are in need of tuition assistance, please visit with the Headmaster. Grant Applications are available for K-8 only. All requests will be forwarded to the Board of Christian Day School for consideration.


School Standards

  • Excellence in all things: academic, physical, social, moral, spiritual.
  • Truth in all things: personal, academic, theological.
  • Love to all people: with respect, compassion, and mercy.
  • Honor to all in authority: especially parents, teachers, pastors, Board of Christian Day School.
  • Faithfulness in every responsibility: relationships, possessions, reputation, faith and worship.

Dress Code

The TLS dress code promotes high standards of personal appearance, freedom from fashion-consciousness, and school uniformity and assists in the maintenance of a learning environment which is productive and free of distraction. Generally speaking, dress or grooming which attempts to self-aggrandize or garner attention is not permitted. Violations of the dress code will result in a phone call to parents to have appropriate clothes delivered to school. The Headmaster reserves the right to call parents in cases where a student’s dress is not up to TLS standards whether or not the violation is explicitly covered in this section of the Handbook.

  • Clothing

  1. Clothing will be clean, neat, without holes, manageable, and appropriate for the season and the activity.
  2. *Students are required to wear “khaki-type” pants, shorts, skirts, skorts or jumpers in khaki/tan or navy color.
  3. *Students are required to wear polo or oxford shirts/blouses in white, royal blue, navy blue, or powder blue. Students may not wear shirts with logos, writing, or advertising on them— TLS shirts are the only exception.
  4. K-8 students are required to have one royal blue embroidered TLS polo or oxford shirt to be worn for field trips, classroom pictures, and other to-be-announced activities.
  5. Students must wear shoes that are completely enclosed and appropriate for recess as well as classroom activities. Sandals, high-heels, Crocs, clogs, backless shoes, and shoes with blinking lights (whether or not they have an on/off switch) are not permitted at school.
  6. Girls are required to wear shorts underneath skirts and jumpers.
  7. Skorts, skirts, and jumpers must go to or below the knee.
  8. *When the weather is cool, if students choose to wear a sweater or long sleeved shirt under their clothing, these items should be white, royal blue, navy blue or powder blue.
  9. Leggings may not be worn as pants. *If worn at all, they must be royal blue, navy blue, powder blue, or pure neutral tones (black, white, or gray) and in solid colors only— i.e. no patterns.
  10. Appropriate cold weather apparel is to be worn to and from school and at recess, not in the classroom.
  11. Boots or a pair of shoes for outside are to be worn when the weather dictates. These boots, extra shoes, or galoshes must be left in the hall. A child must have a different pair of shoes to be worn in the classroom.
  12. Students in grades 3-8 may bring appropriate P.E. clothing to be worn during P.E. If the teacher has students dress down for P.E., they must wear appropriate length shorts or sweats, plain T-shirts or long sleeved T-shirts, or a TLS P.E. T-shirt in black, gray, blue, or white only.
  • Hair

  1. Girls: Unnatural coloring and extreme styling are not permitted. Long hair should be well under control in a manner that can be maintained throughout the school day. All hair accessories should match the uniform or be in pure neutral tones (black, white, or gray), be small in appearance, and not be distracting to the wearer or other students (e.g. no big pink bows, headbands with ears, glitter, sequins, etc.).
  2. Boys: Hair is to be clean cut, neatly groomed, with no unnatural coloring or extreme styling. Hair may not go beyond the eyebrows. No hair accessories may be worn.
  • Cosmetics, Etc.

  1. Make-up (mascara, eye liner, eye shadow, lip liner, lipstick, lip gloss, blush, etc.) may not be worn by TLS students during school business hours— this includes pick-up and daycare both before and after school. (NB: If you would like to request a limited exception to this rule for dermatological reasons, please contact the headmaster.)
  2. Strongly-scented hair and skin products are not permitted (this includes scented hand-sanitizer).
  3. Face paint, temporary tattoos, or any drawing on skin is not permitted.
  4. Girls may wear clear or pale nail-polish unless it becomes a distraction.
  5. Jewelry such as a watch, necklace with a cross, or one small ring on each hand is permitted. Girls may wear one small stud-type earring in the lobe of each ear. Boys may not wear earrings. No other body jewelry is allowed. All jewelry should complement the school uniform. Inappropriate items will be confiscated and given to the student’s parents.
  • “Dress-your-Way” Days

The first school Friday of every month is a “Dress Your Way for $1 Day.” The only dress code rules which are lifted on these days (and on any other special dress days) are italicized above: 2, 3, 8, & 9b. The following additional rules also apply:

  • Clothing which advertises violent and/or sexually graphic movies is not permitted.
  • Clothing with rude or sarcastic verbiage is not permitted.
  • Clothing which exposes undergarments is not permitted.
  • Tank-tops, spaghetti straps, halter-tops, tube-tops et al are not permitted.
  • Factory-ripped clothing or clothing which is so worn-out as to be threadbare is not permitted.
  • Clothing that is indecently tight is not permitted.
    • Conversely, clothing which is so loose as to be indecent and/or in constant need of adjustment is also not permitted; the trend these days, however, is toward the former indiscretion— i.e. indecently tight— thus it receives prior mention.

Failure to abide by basic dress standards on “Dress Your Way for $1” Fridays and other special dress days will result in the loss of free-dress privileges.


Schoolwork at TLS

  • Homework

In ordinary circumstances, schoolwork should not dominate the entirety of a child’s day; rather, it should be more or less confined to the school-day, i.e. 8:00 AM – 3:30 PM. Homework at Trinity is not assigned for its own sake. With that said, some subjects (e.g. Math and Latin) necessarily entail both a generous amount of classroom instruction by the teacher and the completion of regular assignments by the student. While teachers do give their students opportunities to work on and sometimes complete such assignments during the school-day, the remainder will often need to be completed at home. Some subjects also require the performance of regular repetitive oral and/or written drills. Examples include memory work (i.e. Scripture and Catechism) and Latin paradigms, vocabulary, and oral grammar review.

  • Incomplete/Late Work

Incomplete and/or late work is not accepted at TLS. However, incomplete work must still be completed. If it is determined that a student’s inability to complete his work and/or submit it on time is not a result of negligence but of inability, appropriate adjustments will be made, possibly including (but not limited to) the reassessment and adjustment of a student’s grade or cohort placement. Students who habitually turn in incomplete or late work will be placed on academic probation (cf. § “Academic Probation,” below). If no amelioration is achieved through academic probation, enrollment at TLS will be reassessed.

  • Make-up Work

Parents may pick up homework when a student is ill. Students who miss class will be given a number of days to complete assignments equal to the number of days missed— e.g. if a student misses two days, he will have two days to complete make-up work.


TLS Music Program

  • Choir

Participation in school choral events is expected of all K-8 students. Repeated refusal to participate in these events without requesting an exception from the Headmaster may result in the reassessment of student enrollment.

Choral events for the 2018-2019 school year:

  1. Reformation Divine Service (5:00 PM, Saturday, October 26, 2019, Trinity Lutheran Church)
  2. Advent/Christmas Choral Vespers (5:30 PM, Thursday, December 19, 2019, Trinity Lutheran Church)
  3. Cantate Sunday Divine Service (8:00 AM, May 3, 2020, Our Savior Lutheran Church)

Additional information about these choral events will be sent home as the school year progresses.

  • Strings

TLS partners with Maue Music Studio here in Cheyenne to provide students with the opportunity to take private strings lessons and participate in an orchestra program at a discounted rate.

Private Lessons are available for all TLS students. At this time students in grades K-2 only have the option of private lessons ($320/semester per student). All students in 3rd Grade or higher enrolled in private lessons will also be expected to be in one of the orchestra ensembles. The cost for this program is $400/semester per student and includes 30 minutes of private-lesson instruction and 45-60 minutes of ensemble instruction each week for sixteen weeks. Private lessons will primarily be scheduled during the school day on Fridays.

Students in grades 3 and up who have never played a string instrument before will be in the Beginner Orchestra. This class will take place directly after school from 3:45-4:30 PM on Fridays. The Intermediate Orchestra will be an auditioned ensemble for students who have prior experience playing the violin, viola, or cello. This class will take place from 4:45-5:45 PM on Fridays. Students wishing to participate in orchestra must also be enrolled in private lessons.


Visiting

All school visitors are required to sign in and sign out at the Church & School Office. If you are taking your child out during the school day, please sign the log in the office before your child is dismissed from the classroom. Parent visits in the classroom are welcome but must be scheduled in advance with the classroom teacher.


Childcare Availability

TLS has childcare services available on the premises for currently enrolled TLS students. Before and after school care is available. To avail yourself of this service, a signed contract must be on file in the Childcare Center, per Wyoming Department of Family Services (DFS) regulations. Limited drop-in service is available on a space-available basis only. A signed contract must be on-file for all children in daycare, including drop-ins.


Before-School Procedure

Students who arrive before 7:50 AM are required to check in to the Childcare Center (see above). Occasional “drop-in” children are allowed in the Childcare Center if space is available. If space is not available in the daycare, parents are required to stay with their children until the child can enter the classroom. Only those students who have made prior arrangements with teachers for tutoring are allowed in classrooms before the school-day begins.

The doors at Trinity Lutheran School remain locked from 8:00 AM to ~3:25 PM for the safety of our students. Arriving students should use either the north door by the church office or the south door off the church parking area. All students who arrive at or after 7:50 AM are to go directly to their classrooms. Students may not be left unsupervised in the hallways. Pre-Kindergarten PM students who arrive before 12:05 PM must be signed into daycare. Pre-K students arriving after 12:05 PM are to be brought directly to the Pre-K classroom.


After-School Procedure

All students are to remain in their classrooms (or, for grades 5-8, the undercroft) until a parent comes to pick them up. Any person coming to pick up a child must be listed on the Information & Release Form on file for that student. If an individual is not listed, a note or phone call to the child’s teacher at the beginning of the school day notifying them of who will be picking the child up is expected. No child will be released to any adult who has not been authorized to pick up that child. Proof of identification may be required.

Children must be picked up by 11:30 AM for the morning dismissal and by 3:35 PM for the afternoon dismissal. Any child remaining in the classroom after 3:35 PM without prior arrangements with the classroom teacher will be taken to the Childcare Center; childcare for such students will be assessed at the hourly rate with a minimum fee of one hour’s care.


Attendance Policy

Regular and punctual attendance is essential for a student’s academic success. If your child is going to be absent, please call the school before 8:00 AM and leave a message at the extension of your child’s teacher or on the Headmaster’s phone or email your child’s teacher. Parents must also contact the teacher to discuss prearranged absences as far in advance as possible. After three tardies during a quarter, the teacher will contact the parent to inquire into the reason for the tardiness. Three tardies count as an unexcused absence for reporting purposes on a child’s report card. Any student who accumulates five (5) unexcused absences will be suspended pending a meeting between the parents and the Headmaster.


Discipline Policy

Each teacher is in loco parentis, “in the place of a parent,” with respect to his or her own homeroom students. As such, each teacher ordinarily handles the discipline of his or her own homeroom students. When needed, disciplinary action (as distinct from correction “in the moment”) is carried out during the school day, not after it. Disciplinary action is carried out by a student’s homeroom teacher, except in extraordinary cases. Extraordinary cases are dealt with by the school Headmaster. If a behavioral issue merits the involvement of the Headmaster, it will also entail a phone-call home and possibly suspension for the rest of the school day.

Disciplinary action generally entails the following:

  • Rebuke and correction
  • Requirement of restitution
    • Apology & forgiveness – The student who has done wrong admits wrongdoing, apologizes to the one whom he has wronged (teacher or fellow student); the aggrieved party speaks forgiveness.
    • Restitution – The student who has done wrong should make the matter right, if need be and if possible. This may entail the performance of some disciplinary exercise that pertains to the wrongdoing, discourages them from repeating their offense, and encourages them to act more virtuously in the future.
  • Admonition, i.e., counsel on what to do instead in the future – It is the role of the teacher, just as it is the role of a parent, to guide children in the way of righteousness. Admonition is proper; however, it is should always be given after forgiveness has been spoken.

Report Cards & Conferences

Report cards are issued after the end of each quarter. Mid-term reports may be sent home at the halfway point of each quarter.

Mandatory conferences are held November 25-26, 2019, to discuss each student’s progress in schoolwork, achievement, and classroom behavior. Parents or teachers may schedule additional conferences as needed.


Academic Probation

Upper School students (grades 5-8) who fail in more than one subject are placed on academic probation. Parents of such students are required to attend a meeting with the Headmaster and teacher to sign an Academic Probation Contract.

If the student is still failing one or more subjects by the end of the Academic Probation Contract, an additional meeting will be held to reassess whether the student may continue at TLS. Two consecutive terms of more than one failing subject may result in expulsion.


Ellwein Memorial Library

The Ellwein Memorial Library is under the supervision of the Headmaster and the Board of Christian Day School. Book needs are prioritized after consultation with the school faculty. The library reserves the right to pass on or to return any book donations.

TLS students may check out five books at a time for up to two weeks. Failure to return library books will result in the loss of library privileges. If a book is still missing after a month, a note will be sent home with the missing book’s title and price so that parents may reimburse the school. Books with significant damage must be paid for upon return.


Outside Reading Books

TLS maintains a book whitelist for students in Grades 3-8. Students in these grades may bring in a book from home that is on this list. Because so much vulgar and obscene literature is easily available to children and young teens, and because TLS promotes the reading of great literature over mediocre literature, books brought from home need to be approved prior to bringing them to school. Since any such list must always be changing and can never be comprehensive, parents are encouraged to request or suggest additions to the book whitelist and school library. This list can be obtained from your child’s teacher or found on our website.


Toys & Electronics

Toys may not be brought from home unless the classroom teacher has given permission to do so for “show and tell.” No electronics are allowed (e.g. phones, video game systems, iPads, tablets, smart watches, etc). If a child must bring a cell phone to school, it must be turned off and left in the child’s backpack. If toys or electronics are brought to school under any other circumstances, they will be confiscated. Parents must meet with the Headmaster to reclaim them.


Birthdays & Parties

Birthdays will be recognized in the classroom. If your child wishes to share a treat with his class, we will set aside a time to enjoy it. Invitations to private birthday parties may be distributed at school as long as all children in a class are invited. Otherwise, please send out invitations privately— see the school office for contact information.


Health & Wellness

Children are not to be sent to school with a contagious illness (flu, cold, etc.) or infectious disease. Symptoms such as a cold with fever, severe cough, skin eruptions, sore throat, fever of 100 degrees or greater, vomiting, diarrhea (3 loose stools in a 24 hour period), or head lice necessitate that a child be sent home. A sick child who is sent home may not return to the school until he is symptom-free for at least 24 hours (e.g. a child that throws up during the night cannot return until 24 hours after the last episode).

Parents/guardians are responsible for providing TLS with current emergency contact information including the name and number of the child’s doctor and at least one emergency telephone number that can be used to locate someone in the event that the parents/guardians cannot be reached. If your child becomes ill at school, we will call you or your designated emergency contact so that your child can be taken home. A child who has had any of the following recent illnesses or symptoms specified below cannot be at school:

  • Diarrhea which:
    • is due to disease spread by fecal contamination as determined by a physician,
    • is accompanied by evidence of dehydration or fluid loss
    • is accompanied by abnormal stools with blood or mucus,
    • is accompanied by a history of poor fluid intake or unusual drowsiness,
    • continues beyond three days
  • Severe pain or discomfort
  • Vomiting
  • Difficult or rapid breathing
  • Yellowish eyes or skin
  • Sore throat with a fever of 100 degrees or above
  • Coughing with a fever of 100 degrees or above
  • Fever of 100 degrees or above with no other apparent symptoms
  • Untreated head lice
  • Untreated scabies
  • Suspicion of being in the contagious stages of chickenpox, pertussis, measles, mumps, rubella, or diphtheria
  • Skin rashes lasting more than one day
  • Swollen joints
  • Visible enlarged lymph nodes
  • Blood in urine
  • Mononucleosis
  • Medications

Prescription and non-prescription medications may be administered from the original bottle(s) with written directions printed on it/them. A signed permission form must be on file.

  • Immunization Requirements

Wyoming Statutes W.S. 21-4-309 mandate certain immunizations for all students in public and private schools. We urge you to check with your physician to ascertain if your student is appropriately immunized as required by statute. Proof of proper immunization is required by law and must be presented (on the State of Wyoming Official Record of Immunization yellow card or Doctors office print-out) at the time of registration. School staff will review all student records annually to verify mandatory immunizations. For exceptions to the immunization law, contact your physician or the Laramie County Health Department. Immunization records and exceptions must be on file with Trinity Lutheran School before your child can attend class.


Inclement Weather

Students will have outdoor recess on any day the temperature is above 0° F. Please make sure your child is dressed in warm clothing during cold weather. Snow boots or overshoes, gloves, hats, and coats should be worn. All students are expected to participate in recess unless excused due to health restrictions. Due to the limited size of our staff, a written request from your family’s doctor is required if a student is to stay in for recess. If your child does not have boots, please send an extra pair of shoes with them so that they can play in the snow.

In cases of severe weather, the school may close. Trinity Lutheran School generally will follow the lead of Laramie County School District #1. If LCSD #1 is closed due to weather on a school day, the Headmaster will confirm TLS’s closure via regular communication channels (email & Remind). If TLS closes independently of LCSD #1, we will contact CBS Newschannel 5, place a notice on the TLS Facebook page, and send an email & Remind notice to all parents.


Asbestos Notice

The Federal Asbestos Hazard Emergency Response Act of 1986 requires that parents and students be made aware of the asbestos situation in our school. All school buildings constructed before 1980 contain asbestos in some of their building materials. At Trinity Lutheran School, asbestos was found in the floor tile. Recommendations for dealing with asbestos-bearing materials have been and are being followed, and there is no need for concern about the safety of the children or employees. Detailed information regarding asbestos inspections, recommendations, compliance, and other information is available for review in the church office.


Wyoming Department of Family Services

The Department of Family Services is responsible for licensing, monitoring and the enforcement of rules for the Trinity Lutheran Day Care facility. Parents wishing to file a complaint or report a concern about the TLS Childcare Center or obtain the complaint and compliance history of the TLS Childcare Center may do so by contacting the Wyoming Department of Family Services:

State of Wyoming
Department of Family Services
Early Childhood Division
1556 Progress Court
Wheatland, WY 82201
http://dfsweb.wyo.gov/
Office: 307-322-3790 ex. 229